Department Assistant W - M H/F - 59

As a global key player in yeasts and fermentation, Lesaffre designs, manufactures and markets innovative solutions forBaking, Food taste & pleasure, Health care and Biotechnology.

Family group born in northern France in 1853, now a multi-national and a multicultural company, Lesaffre is committed toworking with confidence to better nourish and protect the planet.
In close collaboration with its clients and partners, Lesaffre employs11 000 peoplein more than50 countries.

Lesaffre achieves a turnover of 3 billion euros.

For over 30 years, Lesaffre has been involved in Human Health & Nutrition as part of its ambition toBetter Nourish and Protect the Planet.In November 2018, Lesaffre acquired Gnosis Advanced Biotech and officially combined it with Lesaffre Human Care to form a new Business Unit named Gnosis by Lesaffre.

Gnosis by Lesaffre is the business unit dedicated to human health.

At Gnosis by Lesaffre, we are committed to cultivating and to delivering nutritional actives, biotics, and nutritional yeasts that benefit human health and wellbeing, thanks to the power of microorganisms and biotransformation processes like fermentation. Put differently, we explore life to improve living.
Our vision: At Gnosis by Lesaffre, we strive for a world that moves better, digests better, ages better, feels better, and, ultimately, lives better thanks to microorganisms and fermentation.

Role Overview

Under the supervision of our office manager, you will play a key role in supporting, coordinating and facilitating the daily operations and internal events of our international Business Unit.

A dynamic, multicultural environment where no day looks the same.

Main Responsibilities

In this role, you will be responsible for contributing to the smooth running of our office's day-to-day operations and providing administrative support to the leadership team, particularly the Marketing, Commercial, Strategy & Innovation, and Human Resources departments - two members of which do not speak French. Your scope of intervention may initially cover all departments, allowing you to gain a comprehensive overview of the organization.

You will work in close collaboration with our Gnosis executive assistants in France and in Italy.Your role will evolve in a flexible manner to meet the changing needs of the company.

Organization & Coordination for LT members

- Plan and coordinate meetings, workshops, business travel and agendas;
- Manage logistics: invitations, supporting documents, agendas, follow-ups;
- Ensure smooth coordination with internal functions and always maintain confidentiality.

Administrative & Financial Support

- Support legal processes: information gathering, signature workflows, digital archiving;
- Support if necessary, the creation of suppliers, purchase requests and purchase orders and assist with budget and invoice follow-up (information collection, tracking, liaison with Finance & Procurement) under SAP.

Internal & External Events Coordination

- Your responsibilities will cover logistics, activities, catering and transportation, as well as the preparation of materials and the use of interactive tools (polls, Q&A);
- Note-taking and drafting minutes.

Internal Communication & Team Support

- Update org charts, mailing lists, Teams/SharePoint spaces;
- Animate collaborative tools and contribute to internal communication;
- Support onboarding;
- Foster collaboration and team spirit across sites.

Digital Tools & Content Creation

- Facilitate sessions using Mentimeter, Klaxoon, Wooclap...;
- Create visual materials using Canva, PowerPoint and simple video editing tools.